AAHC Bylaws

BY-LAWS
Of the
Arizona Automobile Hobbyist Council
Incorporated in the State of Arizona,
November, 1977

Amended

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Arizona Automobile Hobbyist Council
Index
Article 1 – NAME AND MOTTO
Section 1. Name ……………………………..………………………………… 4
Section 2. Motto ..……………………………………………………..………. 4
Article 2 – TERRITORIAL LIMITS …………………………………… 4
Article 3 – PURPOSES ………………………………………………………. 4
Article 4 – FISCAL YEAR ………………….………..……………….………4
Article 5 – MEMBERSHIP
Section 1. Eligibility ……………….…………………………..…………….…4
Section 2. Club ………………………………………………………..………… 4
Section 3. Individual Member …………………………….……………..…4
Section 4. Honorary …………………………………………….…………..…..5
Section 5. Suspension …………………………………………………………..5
Section 6. Dues ………………………………………………………………….. 5
Article 6 – BOARD OF DIRECTORS
Section 1. Election ……………..……………………………..……….…..…… 5
Section 2. Compensation ……………………………………..…………..….. 5
Section 3. Control ………………………………………………………………. 5
Section 4. Vacancy ……………………………………………………………… 5
Section 5. Removal ………………………………………………………….….. 5
Section 6. Committees …………………………………………………………..5
Section 7. Power …………………………………………………………………. 6
Section 8. Agents ………………………………………………………………… 6
Article 7 – ELECTION OF DIRECTORS ………………………………… 6

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Article 8 – OFFICERS
Section 1. President …………………………………………………..………… 6
Section 2. Vice President ………………………………………………………. 7
Section 3. Secretary …………………………………………………………….. 7
Section 4. Treasurer …………………………………………………………… 7
Section 5. Election of Officers ………………………………………………… 7
Article 9 – TENURE
Section 1. Conditions of Tenure …………………………………………….… 7
Article 10 – REPORTS AND ORGANIZATION
Section 1. Reports of Activities ……………………….……….……………… 8
Section 2. Newsletter Editor ……..……………………………….…………… 8
Section 3. Council Organization ……………………………………………….. 8
Section 4. Political Activities …………………………………………………… 8
Section 5. Bylaws ………………………………………………………………….. 8
Article 11 – MEETINGS
Section 1. Meetings ……………………………………………………………… 9
a. Regular ……………………………………………………………………………. 9

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b. General ……………………………………………………….…………………. 9
c. Installation ………………………………………………….………………….. 9
d. Special ……………………………………………………….………………….. 9
e. How Conducted ……………………………………………….……………… 9
Section 2. Order of Business …………………………………………….… 9
Section 3. Quorum ……………………………………………………….……. 9
Section 4. Voting by General Membership ……………………………. 9
Article 12 – OFFICIAL LOGO …………………………………………… 10
Article 13 – LIABILITY AND PRIVILEGES ………………………… 10

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ARTICLE 1
NAME, MOTTO
Section 1. Name. The name of this organization shall be known as the ARIZONA AUTOMOBILE HOBBYIST COUNCIL. This organization may also be referred to as the Council, the Organization or the AAHC.
Section 2. Motto. United We Drive, Divided We Park.

ARTICLE 2
TERRITORIAL LIMITS
Section 1. The territorial limits of the AAHC shall be the State of Arizona.

ARTICLE 3
PURPOSES
The purposes of the AAHC shall be:
Section 1. To represent the best interest of all automobile hobbyist and related automobile concerns.
Section 2. To propose legislation protecting the best interest of the motoring hobbyist and enthusiast.
Section 3. To inform and assist the motoring hobbyist within the State of Arizona concerning legislative actions.
Section 4. To serve as a technical and accurate source of information concerning legislative activities for the benefit of the
motoring hobbyist as well as the general public.
Section 5. To promote and unite hobbyists and organizations in the best interest of all motoring hobbies.
Section 6. To ensure that there will be no personal, business or political party endorsements made by AAHC officers,
directors or members in the name of the Arizona Automobile Hobbyist Council in compliance with Article IV of the
Article of Incorporation.

ARTICLE 4
FISCAL YEAR
Section 1. The fiscal year end of the Organization is June 30.

ARTICLE 5
MEMBERSHIP
Section 1. Membership shall be open to all who, by their actions, support and promote the purposes of the AAHC.
Members are not required to be residents of the State of Arizona.
Section 2. Club. An organized group of individuals represented as a unit.
Section 3. Individual Member. Any interested individual, whether or not a member of a club or organization, who pays a
membership fee.

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Section 4. Honorary. An individual membership bestowed upon a person by the Council shall receive general
membership communications, but shall not be entitled to vote or hold office.
Section 5. Suspension.
a. Any member may be suspended for non-payment of dues upon the approval of the Board of Directors.
b. The Board of Directors by a vote of the majority of its members, may suspend, expel or terminate the
membership of any officer or any member for conduct, which in its’ opinion, disturbs or impairs the good
name, popularity, goodwill, or prosperity of the AAHC, or which is likely to endanger the welfare, interest, or
character of the AAHC, or for any conduct in violation of these bylaws or the rules and regulations of the
AAHC.
Section 6. Dues.
a. No fees for dues will be imposed on newly organized clubs for the first year.
b. Dues for membership in the AAHC shall be as set by the Board of Directors and subject to change or repeal
by the action of the general members. Dues are payable from four categories of membership which consist of:
1. Members living outside the Phoenix area (a 50 mile radius from the State capitol building).
2. Clubs consisting of 25 members or less.
3. Clubs consisting of more than 25 members.
4. The individual member.
c. Payable in January, membership shall be renewed on a calendar year basis; not prorated. A delinquent
membership will be dropped from the rolls on March 15.

ARTICLE 6
BOARD OF DIRECTORS
Section 1. Election. The Board of Directors shall be elected by and from the general membership at the general meeting
in May of each year.
a. Directors are required to be residents of the State of Arizona.
b. The Board of Directors shall consist of not less than three (3) or more than fifteen (15) directors. The
combined number of directors and officers will be an odd number.
Section 2. Compensation. No member of the Board of Directors shall receive a salary, compensation or any financial
benefit from the AAHC and shall not vote on any matter which would directly benefit their financial interest.
Section 3. The control and management of the affairs of the Council and disposition of property shall be vested in the
Board of Directors. Each member of the Board is entitled to one vote on any issue brought before it. A quorum of the
Board of Directors shall consist of a majority of the directors. The president will vote in case of a tie.
Section 4. Vacancy. Any vacancy occurring in the Board of Directors may be filled by the affirmative vote of a majority
of the remaining directors though less than a quorum or by a sole remaining director, and any director so chosen shall hold
office until the next election of directors when his/her successor is elected and qualified.
a. A vacancy or vacancies shall be deemed to exist in the case of death, resignation or removal of any director of
the Council. A vacancy or vacancies shall be filled by the remaining directors in office and if there are no
remaining directors, by the general members at an annual or special meeting of the voting membership.
Section 5. Removal. Any director(s) may be removed by a majority vote of a quorum (as stated in Article 11, Section 3.)
or by a unanimous vote of the remaining directors.
Section 6. Committees. The following committees may be appointed by the Board of Directors from the general
membership or from the Board of Directors:
a. Legislative Committee

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b. Car Show Committee
c. Program Committee
d. Auditing Committee
e. Such other committees as deemed necessary
Section 7. Power. The Board of Directors shall have the power to proceed in any manner to best serve the interests of the
AAHC. The decisions of a majority of the members of the Board of Directors on any question shall be binding until the
next regular meeting of the AAHC, when a majority of the members present may approve, nullify or amend such
decisions.
Section 8. Agents. The directors may appoint agents or other employees as is necessary for the affairs of the Council.

ARTICLE 7
ELECTION OF DIRECTORS
Section 1. To qualify to vote, an individual member or a club must have their dues currently paid to date.
Section 2. Each club’s designated representative shall be entitled to ten (10) votes on any one issue. A club’s vote cannot
be divided.
Section 3. Each individual member (as described in Article 5, Section 3) shall be entitled to one (1) vote.
Section 4. Designated club members and individual members within the 50 mile radius of the State capitol must be
present to cast ballots, unless the election is entirely conducted by first class mail.
Section 5. Absentee ballots may be cast by members outside the 50 mile radius of the State capitol building. Mailed
ballots must be signed by the person who is voting.
Section 6. When balloting is done by mail, the secretary shall determine the eligibility of all nominees, shall prepare a
suitable ballot, and mail the same by first class mail to each active member or club representative in good standing at least
fifteen (15) days preceding the election.
Section 7. The unopened ballots returned to the secretary shall be turned over to a committee of three (3), appointed by
the president. The certified count of the votes shall be presented to the Board of Directors at its’ general meeting. The
votes shall be subject to verification.
Section 8. A quorum at the election meeting shall be five percent (5%) of the combined total of club representatives and
individual members.

ARTICLE 8
OFFICERS
The officers of this Organization shall be a president, the vice president, secretary and treasurer.
Section 1. President. The president shall be the chief executive officer of the Council and shall, subject to the control of
the Board of Directors, have general supervision, direction and control of the business and affairs of the council. The
president shall preside at all general meetings and at all meetings of the Board of Directors. The president shall be an exofficio
member of all the committees and shall have the general powers and duties of management usually vested in the
office of president and shall have such other powers and duties as may be prescribed by the Board of Directors or the
bylaws. The president shall sign all contracts and other instruments in writing which first must be approved by the Board
of Directors.

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Section 2. Vice-President. In the absence or disability of the president, the vice-president shall perform all the duties of
the president, and when so acting, shall have all powers of and be subject to all the restrictions upon the president. The
vice-president shall have such other powers and perform such other duties as from time to time may be prescribed by the
Board of Directors or the bylaws. In case of resignation or otherwise removal of the president, the vice-president will only
serve as acting president until a new president is elected by the directors.
Section 3. Secretary. The secretary shall attend all general meetings of the members and the Board of Directors. The
secretary shall record all minutes and votes of all meetings. The secretary shall keep or cause to be kept, a confidential
register showing the names and addresses of all members – - club and individual. The secretary shall give or cause to be
given notice of all meetings of members and the Board of Directors. The secretary shall keep the seal of the corporation in
safe custody and shall have such other powers and perform such other duties as may be prescribed by the Board of
Directors or the bylaws. The secretary shall have custody of valuable papers and books of the Council, and shall at all
times be subject to the control of the Board of Directors. In the absence of the secretary from any meeting of the general
membership or the Board of Directors, the presiding officers shall appoint a secretary pro-tempore.
Section 4. Treasurer. The treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct
confidential accounts of the properties and business transactions of the Council. The treasurer shall deposit all monies and
other valuables in the name and credit to the Council with such depositories as may be designated by the Board of
Directors. The treasurer shall distribute the funds of the Council as may be ordered by the Board of Directors. The
treasurer shall render to the Board and to the membership, at each regular meeting, an account of all transactions as
treasurer and of the financial condition of the Council. The treasurer shall have such other powers and perform such other
duties as may be prescribed by the Board of Directors or bylaws. No obligation, debt or other liability shall be incurred by
the treasurer without specific approval of the Board of Directors. The check signature card at the bank shall have the
signatures of the President, Vice President, Secretary and Treasurer. Any two (2) of the four signatures are required to
sign the checks. The treasurer shall follow standard operating procedures as adopted by the Board of Directors.
a. Audit: Directors shall provide for an annual audit of the books of this Organization. The books shall be closed
and audited at the end of each fiscal year. The audit shall be performed by any qualified person appointed or hired
by the Board of Directors. The Board of Directors may call for an audit at any time. Annual reports shall be
submitted to the general membership and to the required governmental agencies at the appropriate time.
Section 5. Election of Officers. Election of the officers shall be held in May of each year by the Board of Directors. The
Board of Directors shall elect officers from the general membership, including the Board of Directors. Any officer or
agent elected or appointed may be removed by the persons authorized to elect or appoint such officer or agent whenever
in their judgment the best interests of the Council will be served by the removal.

ARTICLE 9
TENURE
Section 1. Conditions Of Tenure.
a. Any officer or director may resign at any time by giving written notice to the Board of Directors, or the president
or the secretary of the Council. Any such resignation shall take effect on the date of receipt of such notice or at
any time otherwise specified.
b. If an officer is removed for just cause or asked to resign, he/she will not sit on the Board of Directors.
c. The officers shall serve terms as determined by the Board of Directors.
d. Individual directors must notify the president or secretary if unable to attend a directors meeting. Any director
who is absent from three (3) consecutive meetings without giving notice (phone call is sufficient) to the president
or secretary shall be dropped from the Board.
e. No reduction of the authorized number of directors shall have the effect of removing any director prior to the
expiration of his/her term of office.
f. No more than two officers and/or directors can be members of the same immediate family or household.

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ARTICLE 10
REPORTS AND ORGANIZATION
Section 1. Reports of Activities. Information concerning major activities of the Council shall be sent to the membership,
or may be given verbally at a general membership meeting or Board of Directors meeting, whichever is appropriate.
Section 2. Newsletter Editor. The newsletter editor shall assemble and distribute pertinent information concerning the
motoring hobby and the Council activities in a timely newsletter. The newsletter editor will be responsible for the
distribution of said newsletter to the membership. The editor shall reflect the opinion of the Board of Directors and shall
refer any controversial or questionable material (material not in the best interest of the AAHC) to the Board of Directors
for a majority approval before publication. The newsletter editor may be an independent contractor employed by the
Board of Directors, under written contract, and compensated as such.
a. The written contract may be renewable, but shall contain, but not be limited to the following items:
1. Any information pertaining to or of interest to the AAHC in the care or custody of the editor shall be the
property of the AAHC and will be surrendered to the Board of Directors at the termination of the editor’s
contract.
2. The editor shall not release membership information unless authorized by the Board of Directors.
Section 3. Council Organization. The AAHC is a non-profit organization. The members thereof shall not be entitled to
any individual or collective interest, participation share, right or property right in the assets of the Council; but such assets
shall be the indivisible property of the Council. No dividends, pecuniary profits, stock dividends, or payment of like
manner shall ever be declared or paid to the members of the Council.
Section 4. Political Activities. No part of the activities of the Council shall be devoted to the carrying on of propaganda
or otherwise attempting to influence legislation. It shall make no donation to any institution if the activities of such
institution are carrying on propaganda or otherwise attempting to influence legislation other than that pertaining to the
purpose of this organization.
Section 5. Bylaws.
a. A copy of the AAHC bylaws shall be made available to every member.
b. The power to alter, amend or repeal the bylaws or adopt new bylaws, subject to the repeal or change by action of
the members, shall be vested in the Board of Directors.
1. New bylaws as set forth by the Board of Directors may be adopted, amended or repealed at a regular meeting
by the general members by a three-fourths (3/4) vote of the total number of AAHC members present who are
eligible to vote.
2. Proposed amendments are to be presented at a general meeting and voted on at the next general meeting. They
must be rejected or accepted in their entirety.
c. Not less than six (6) months must elapse between a meeting defeating a proposed amendment or repeal and a new
presentation of the same or substantially the same amendment or repeal.
d. If at any time the articles of incorporation are amended, these bylaws will automatically be subject to change in
order to agree with the articles of incorporation as amended.

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ARTICLE 11
MEETINGS
Section 1. Meetings.
a. Regular meetings of the Board of Directors shall be held monthly at a time and place designated by the Board of
Directors and announced at the general meeting prior to the next board meeting.
1. Board of Director meetings are open to any member of the AAHC, but without voting rights.
b. General meetings of the membership in whole shall be held monthly, from September to May, at a time and place
designated by the Board of Directors.
c. Installation meeting for the new and outgoing officers, and personal recognition and awards presentations shall
be held in June, unless circumstances prevent otherwise.
d. Special meetings of the Board of Directors for any purpose may be called at any time by the president or any five
(5) directors. A notice shall be given to each director at least 48 hours in advance of such a meeting.
e. Robert’s Rules of Order. All meetings will be conducted under Robert’s Rules of Order unless the rules are
otherwise amended by a majority vote of the Board of Directors. Robert’s Rules of Order shall be consulted if
there is a conflict concerning proper procedures to follow during the course of any meeting.
Section 2. Order Of Business.
a. Introduction of those present.
b. Invited guest speaker shall be introduced and speak before the general meeting begins, if appropriate.
c. The secretary shall read the minutes of the previous meeting, or where fully published in the newsletter, a
synopsis of the minutes shall be accepted. A motion to waive the reading of the minutes will be accepted if
everyone present has had the opportunity, by way of the newsletter or other meams, to read the minutes as
written.
d. Treasurer’s report.
e. Reading of correspondence (optional).
f. Committee reports.
g. Unfinished business.
h. New business.
i. Notices and comments for the benefits of the Council.
j. Adjournment.
Section 3. Quorum. A quorum shall be five percent (5%) of the combined total of club representatives and individual
members.
Section 4. Voting by General Membership. Voting of the general membership requires a majority of eligible voters
present or represented by proxy. To qualify to vote, a member or a club must have their dues currently paid to date.

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